Meaningful Use Compliance without Reducing the Productivity of the Provider

Medical Transcription Company

Since the Health Information Technology for Economic and Clinical Health (HITECH) Act was signed into law in February 2009, hospitals and practices are turning to electronic health record (EHR) systems to receive significant incentive payments based on meeting meaningful use regulations. However, the impact on workflow makes achieving a return on investment (ROI) after implementation challenging. Additionally, the burden is placed on these hospital’s IT departments to meet federally mandated deadlines such as meaningful use.

According to a 2014 HIMSS Analytics survey, 83 percent of healthcare providers are using cloud services. Compared to server-based networks, the cloud is especially beneficial to hospitals & independent practices because of the lower upfront, implementation and maintenance costs, resulting in increased ROI. The cloud system’s pay-as-you-use method removes the need for expensive hardware, and the accessibility and security of patient records improves efficiency and patient care, allowing hospitals to prove they are meaningfully using EHR technology.  This is distinct advantage which MDofficeManager successfully employs.

Implementation and Maintenance

User-friendly EHR systems not only improves patient care, but also helps hospitals qualify for federal incentive payments. However, time is running out. To receive incentives for being MU compliant, hospitals and independent practices need to act quickly. If not, they not only won’t receive payments, but they will be penalized financially for not meeting regulations, which is especially detrimental to smaller hospitals.

Cloud-based solutions such as MDofficeManager’s Geesemed EHR allow hospitals to deploy EHR systems quickly and at a lower cost. While server-based EHR systems can cost $50,000 or more, a cloud network does not require any hardware to be installed on-site. Therefore, upfront, implementation and maintenance costs are much lower than a server-based solution. Less hardware means less opportunity for failure – thus, maintenance costs decrease drastically as the lifespan of a cloud-based system is much longer than a physical server solution.

In addition, when using the cloud, system upgrades can be made across the network remotely at one time, reducing costs and increasing productivity, as there is no need for an administrator to manually update each system. MDofficeManager’s experienced team of IT experts can easily accommodate any changes or customizations. We will manages upgrades, support, and maintenance remotely, which is especially important to hospitals or practices with a small IT staff.  Moreover, these updates can be scheduled during off-peak hours so there is virtually no downtime – meaning patient care is uninterrupted. Cloud-based systems can quickly accommodate and respond to a rapid increase in users, even when these users are working remotely.


Physicians are unable to be tied to their computer at all hours of the day, especially physicians at small community hospitals or practices.  They are much busier and often need access to clinical and financial information on the fly. Accessibility is one of the biggest advantages of a cloud-based EHR system, as that of MDofficeManager’s Geesemed EHR.

A cloud network allows physicians and referring providers the ability to access a complete history of the patient whenever and wherever the user has a Windows-based Internet connection. This results in better patient care, as they can view a patient’s longitudinal history, diagnoses and treatments even if the physical documents are lost or compromised. Patients also benefit from this availability, as they would not have to pay for the same tests multiple times if they visit different facilities and referring specialists.

Increasing demands for physicians’ time often requires them to review patient records even when they are not at the hospital. This is only possible if the physicians can access these records online. The web-based availability of clinical and financial information not only allows for timelier care, but also provides the entire care team with a complete patient profile for better care.


Cloud solutions such as MDofficeManager’s Geesemed EHR also allow hospitals to only pay for services they are actually using, making deployment of an EHR system much easier and cost efficient– and the solution can easily grow as the hospital or practice grows. With a server-based EHR system, hospitals are forced to buy expensive hardware that they simply do not need. Instead of growing with the hospitals, server-based solutions require upfront costs for hardware and ongoing capital outlay. If a hospital reaches server capacity, then additional hardware will be required.

Cloud-based EHR systems are provided through Software-as-a-Service (SaaS) contracts, allowing for a pay-as-you-go method and an exponentially lower cost of ownership. As a hospital grows and requires more functionality, additional IT capabilities can easily be added remotely, one of the strengths of MDofficeManager. Expensive on-site hardware becomes a thing of the past, as does the requirement to monitor and maintain the application.


With the increasing governance of medical records and rise in encryption standards, security is an important factor when implementing an EHR system. Because online storage is the main reason hospitals implement cloud computing, hospitals need to ensure that their data is encrypted, backed up, and adheres to the standards in place.  MDofficeManager employs the highest security possible, similar to banks and financial institutions – 256 bit SSL.

Cloud-based systems are HIPAA compliant and are more secure than on-site client-server solutions. This ensures data is backed up on a network of highly redundant servers in a secure data center. Other security advantages to a cloud-based system include enhanced confidentiality and traceability of data access.

As hospitals are turning to EHR systems, the trend is clearly in the cloud. MDofficeManager’s cloud-based EHR solution allows providers to not only improve patient care, but also qualify for federal incentive payments, such as meaningful use compliance. As hospitals race to meet compliance before the incentives cease, it is important to note that hospitals will continue to experience increased ROI after deploying a cloud-based EHR system and, of course, not suffer penalties for failing to meet HITECH standards.

Benefits of MDofficeManager Medical Transcription for Meaningful Use:

  • Providers can spend more time with their patients.
  • Providers can dictate as many always have, enabling them to be more productive. EHR Adoption.
  • Providers can review E-Edit and E-Sign after dictations are transcribed. The final and completed content is delivered to their EHR. Quality.
  • According to research, dictation saves an hour of a provider’s day compared to point-and-click with an EHR system. Increased Revenue.
  • Documented encounters capture the complete, cognitive analysis of clinicians instead of by “one-size-fits-all” templates. Improved Top-Line Coding.

HIPAA compliant medical transcription company providing medical transcription for meaningful use to clinics, hospitals, group practice and individual throughout USA.


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